Looking for serviced offices?
Looking for new offices can be a daunting task. If you’ve searched for the perfect office space in the right location, you might have spent a lot of time exploring empty spaces, trying to figure out lease terms and contracts and trying to work out how much space you will need in future.
But looking for an office doesn’t have to be such a time consuming or stressful task.
Consider the concept of a serviced office.
A serviced or managed office is a fully furnished office space that can be rented out on a short or long term. You can choose exactly how much space you need – from a single desk to a complete executive office featuring meeting rooms and lounges.
Serviced offices vs conventional offices
If you’re wondering whether a serviced office is the right choice for you, consider the following.
Length of time to set up
Setting up an office can take anywhere from 6 to 9 months. You need to install services, purchase furniture, choose fittings and divide the space into workable areas. On the other hand a serviced office is ready immediately. You’ll can be up and running from day one, without having to wait for suppliers to install internet services, phone lines, desks and air-conditioning units.
Cost of set up
The set up costs of a serviced office are much lower than a conventional office. This is great news for small and medium sized businesses who don’t want to have to lay out a large amount of money to set up an office, especially when cashflow is tight. Consider all the things you need to purchase to set up a basic office, from coffee machines to photocopy machines, audiovisual equipment, chairs, desks, and boardroom tables. With a serviced office, there’s no major cash outlay upfront, just a single, monthly fee.
Length of contract
A conventional office requires a long-term lease agreement of at least 6 months, usually more. Serviced offices have flexible short term agreements that can be changed quickly and easily.
A conventional office space has no standard equipment. You will need to bring in all of your own equipment including audio visual equipment, IT systems, VOIP systems, server rooms, photocopiers and printers. A serviced office will include these services and more. Most serviced solutions include a generator so that you can work uninterrupted, as well as fibre internet for fast connectivity.
Scaling up your office space
When you’re not sure how large your business will grow in future, it’s hard to ensure the conventional office you select will be able to handle your future needs. You can either lease extra space which may stand empty for months before your business grows, or you can hope that when you need to expand, your landlord will have additional space available. But in this case, you run the risk of outgrowing your space and may have to move offices again. Serviced offices are easy to scale up and down. If you need additional space, you can adjust your contract, taking on more space.
When setting up an office, you need to consider basic office services, including a manned reception desk, cleaning staff and security staff. In a managed space, these services are included as part of the package. A receptionist can help to answer calls coming in to your business, while concierge staff can help with booking restaurants, plane tickets and accommodation. Often security will include CCTV cameras and access control. Many serviced offices include a manned coffee shop or coffee station.
What does a serviced office include?
Most serviced offices include the following:
- Desks and chairs
- Meeting rooms of various sizes
- AV equipment in meeting rooms
- Lounge and informal meeting areas
- A manned reception desk
- A high speed WIFI internet connection
- VOIP telephony
- Onsite IT services
- Printing and photocopy services
- Daily cleaning services
- Kitchen facilities
Where can I rent serviced office space?
If you’re looking for a serviced office space that’s conveniently located and well equipped, contact FutureSpace. Our serviced offices in Johannesburg are located in the heart of the Sandton and Bryanston business CBDs. We offer virtual offices, coworking space, executive suites and bespoke solutions. FutureSpace can have you up and running in no time, with a solution perfectly suited to your needs.