Equipment Checklist For Conference Facilities

The business world right now has undergone a significant shift – and it’s not only because we’re in the time of a pandemic.

It’s been a number of years in the making that commerce should be moving to a more remote directive, where business essentially can be done on a global scale, using the power of the internet and remote-work infrastructure.

And, with the arrival of the said pandemic, that new way of working took a monumental leap, where seamless online communication made business possible, via online conferencing platforms.

Now, as remote conferencing is called upon more and more, it comes down to the caller of the meeting to ensure proper equipment setup, so that business can continue to get done remotely. And because there are now variables that can disrupt conferencing – like connections and technical issues – it’s vital that all equipment is checked to be working and present before each meeting. A breakdown, or disruption because of missing equipment, can result in precious hours, and thus money, lost.

So, we’ve put together a quick checklist for you. A run through this before the big meet should ensure all runs smoothly.




Conference Room Equipment:

  • Microphones
  • Screens and projectors
  • Keyboard and mouse
  • Good lighting

Meeting Room Infrastructure:

  • Working computer connection
  • Working Wi-Fi
  • No risk of power outages (loadshedding)
  • Projector remote
  • Television remote
  • IT support

Because of our hyperconnected world, we can ensure that our video conferencing goes down like a standard face-to-face. But as we mentioned, there is the extra facet of making sure we have the equipment and infrastructure to enable this kind of technology, so that meetings can still go ahead, free of disruptions and glitches. To curb these, it’s simply a matter of methodically preparing and checking the required and relevant equipment. If it’s all there, you should be good to go.

Good luck with your meeting.

For more on meeting tips, infrastructure advice, or just how to use space to work wisely, contact FutureSpace now.